Fleet Savings Calculator

Estimated Monthly Fuel Cost Savings: How many vehicles are in your fleet? How many full-time drivers do you have? Note: Count 2 half-time drivers as 1 full-time driver What’s the average number of miles traveled per day per vehicle? What is your average fuel cost per gallon? What is the average miles per gallon (MPG) rate per vehicle? Estimated Monthly Savings from Reduced Overtime: What is your average hourly overtime pay rate? What is the estimated average number of overtime hours paid per week per driver? Estimated Monthly Labor and Vehicle Savings: What is your average regular hourly pay rate per driver? What is your average vehicle cost per month? Note: Include cost of vehicle, ownership and operation, maintenance, insurance, etc.   Estimated Monthly Fuel Cost Savings: (based on typical average savings of at least 5%) $ Estimated Monthly Savings from Reduced Overtime: (based on typical average savings of at least 50%) $ Estimated Monthly Labor and Vehicle Savings: (based on typical average savings of at least 5%) $ Total Estimated Savings Monthly $ Yearly $

Fuel Saving Guide

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What is fuel economy

Fuel economy. MPG. Sustainability. Efficiency. They are all ways of measuring how hard your fuel is working for you. If you’re trying to run a family budget and watching your hard-earned cash go up in smoke it can be frustrating. If you are in charge of fleet costs and have to sit back every month and watch the spreadsheet become increasingly red as diesel costs attack your precious revenue streams, the price of diesel can be maddening. Not only has the wholesale price of oil steadily increased over the past decade, UK motorists and businesses pay the highest fuel tax in the EU, with the Treasury receiving 60 per cent of what we hand over at the filling station. A recent FairFuelUK poll of 25,000 motorists found over 87 per cent said their cost of living is higher now than a year ago - primarily due to the price of petrol and diesel.

The average budget breaks down like this:

Spending on road fuel is £24.60 per month Together these account for almost two-fifths of transport costs An average spend of £1,280 a year on fuel

The importance of fuel-efficient driving

For economic and environmental reasons

Even in a small family car, annual fuel spends represent a significant amount of money - enough for a holiday abroad - so you can imagine the sum many HGV fleets spend on diesel must be astronomical. As well as the economical considerations, there is are also the environmental facts to consider.: for every litre of diesel burnt to propel the vehicle, 2.63 kg of carbon dioxide is released into the atmosphere.

1 litre of diesel is burnt to propel the vehicle 2.63 kg of carbon dioxide is released into the atmosphere

The great MPG fuel fraud and the importanceof being proactive

But isn’t my vehicle one of the most efficient and environmentally friendly on the market? So surely I’m guaranteed to emit fewer pollutants and reduce my fuel spend? Sadly, it is not as simple as that. Even hybrids that boast MPGs of over 80 need to be driven in the right way for the manufacturer’s figures to be accurate. Conversely, that means if you want to reduce your current fuel spend, altering your driving habits will have a positive effect.

Factors affecting fuel consumption

Factors you can control

Start with the obvious. Pushing your vehicle through the air at 35 mph is going to require more power than it would at 30mph, so slow down. Save fuel. Be safe. Don’t break the law. This is especially true at higher speeds - the government claims vehicles will use 15 per cent less fuel at 50 mph than at 70 mph.

This goes hand-in-hand with good planning. If you have enough time to react, you behave in a more informed and calm manner and can opt for gentler use of the car’s vehicle’s controls. This will manifest as no hard acceleration or braking and lower revs. Also, remember to stay in gear and use engine braking as no fuel is consumed.

If you can shed any unnecessary weight you could see your fuel consumption reduce proportionately. This is especially pertinent to delivery drivers or construction workers who may have weighty loads in their vehicles.

Although you can’t redesign the shape of your vehicle, you can streamline it. Roof boxes, trailers, even open windows can all increase drag and disrupt the smooth flow of air over the bodywork, thus increasing the amount of fuel needed for propulsion.

Vehicle maintenance is essential to efficiency. Cars, and vans and HGVs were designed to perform in a certain way and any deviation from that could, quite literally, put a spanner in the works. Keep a regular check on your engine and tyres. Fleet drivers can see more information on how to do this in the Extra Mile extension at the end of this pack.

Factors outside of your control

Some factors affecting fuel consumption will always remain outside of your control. However, when undertaking a fuel-saving challenge it is helpful to understand their effects so you can have a more accurate measure of your improved MPG.

Some are just more efficient than others; a HGV requires more fuel than a Smart Car and there’s no getting away from that. However, as mentioned, you can control the condition of your vehicle, so keep it in a good state of repair if you want to reduce your fuel spend.

The best MPGs are recorded when conditions are perfect. Stop-start motoring will deplete your fuel, so the best thing you can do is look to avoid notoriously congested routes.

This really is the great variable. Vehicle performance in the winter months can be as much as ten per cent worse than in the summer months and that is before you take road surface conditions into account.

Tips to improve your MPG

Monitoring the road ahead and anticipation If you can train yourself to keep an eye on the road, constantly evaluating upcoming traffic conditions, you can anticipate when you may need to slow down. It is far more effective to maintain and control a more even speed as opposed to undergoing a complete stop and subsequent acceleration. You should be checking for any hazards ahead, both for safety reasons and to improve efficiency. Don’t speed Speeding is a sure-fire way to see your motoring costs increase. Depending on your vehicle, every five 5 mph increase after a limit of 65 mph will result in a seven per cent decrease in fuel economy. You should not need any guidance incentive to avoid speeding - it is against the law after all. Make sure you give yourself plenty of time to complete your journey and ensure you’re not tempted to put your foot down further than you should. Making efficient use of the clutch The more inefficient your vehicle is, the more important clutch control becomes. If you have an older vehicle or a large one, try to minimise the number of gear changes you have to make. Also remember that every time you shift up, you improve fuel economy by almost 30 per cent. Keeping tyres inflated correctly Always make periodic checks to see if your tyres are inflated to the specification recommended by the vehicle’s manufacturer. Low tyre pressure and the subsequent increase in rolling resistance causes higher fuel consumption. In a standard car, tyres that are under inflated by 15 psi (1 bar) lead to an increased fuel consumption of six per cent. Research by Michelin suggests UK motorists are losing £440 million a year due to under-inflated tyres.

Going the extra mile:Fuel economy guidance for fleet managers and drivers

Many professional truck drivers can only guess at how much is spent on diesel costs. In general, all operators spend at least 30 per cent of their total expenditure on fuel. If you can help to drive down your company’s fuel costs, you can give it a distinct competitive advantage.

Benefits of improved fuel consumption to fleet driver

A rise in profit could ensure your job security • Learn skills that can save your family money when driving personal vehicles Reduce emissions, improving the environment Career development. Fleets that track fuel usage can identify and reward drivers who make a concerted effort

Look at this example:

Total fleet costs: $800,000 Fuel costs (30% of total): $240,000 Profit $40,000 5% saving in fuel costs: $12,000 Profit after fuel saving: $£52,000 That’s a profit increase of 30 per cent with just a five per cent fuel spend reduction. But why should the driver care? After all, they are not paying for it themselves.

Driving down fuel costs with telematics and fleet technology

With so much riding on fuel spend, it is not surprising the fleet sector has specialist tools to deal with wastage. The most pertinent of these is telematics. Nearly all of the generic tips mentioned in the first part of this Fuel Saving Challenge can be informed, measured and improved by telematics.

Over-revving the engine and using too much diesel instead of using the torque correctly will cause fuel consumption to increase. Modern diesel engines are capable of high torques at low engine speeds. Therefore, the driver’s abilities and attitude relate closely to how much fuel is wasted and how much unnecessary damage is caused to the engine components.

If a driver applies more force than is needed on the brake, it nearly always means they have not been anticipating or reading the road ahead. Drivers who are more aware of danger and able to spot hazards before they occur are less likely to waste fuel - as well as reducing their chances of being involved in a traffic collision.

Similarly, telematics can also monitor when a driver is speeding up at an excessive rate.

Fleet technology can provide irrefutable evidence of speeding. As well as wasting fuel, speeding is one of the primary causes of road collisions in Australia and it is estimated that just a 1km/h reduction in average speed would save around 2,200 lives each year.

Telematics can underpin all of the positive driver behaviour changes that are employed to save fuel, ensuring long-term reductions in fuel spend. Fleets - even more so than everyday motorists - need to establish clear parameters of how they can monitor progress and this may not be possible without telematics, certainly on an individual driver scale.

Cruise control can be useful on long journeys, particularly on motorways. Use it to stick to a steady, economical and safe speed.

This is something else telematics can help you control. An idling truck consumes about a gallon of fuel every hour. It can quickly add up and every drop is a waste. Ask yourself when stationary, do you really need the engine running?

Most drivers can’t do anything about the design of their vehicle, but fleet HGV drivers can. If your truck has roof-mounted air deflectors, test to see if they guide the air over the highest point of the trailer; ideally this should be right at the front if you have an uneven load height. Furthermore, aim to keep any load as low as possible to boost fuel economy via improved aerodynamics.

You want to ensure you don’t run out of fuel by employing careful economical driving techniques, rather than overfilling. A tank that is filled to the brim will easily overflow when the fuel is heated, which is both dangerous and wasteful.

If you need to overnight, park your truck so it is simple to drive away in the morning. Manoeuvring with a cold engine can use a lot of fuel.

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OBD 2 Vehicle Tracking Devices

A vehicle tracking device gives you

24/‍7 Crash Response Pinpoint Roadside Assistance Vehicle Diagnostics Stolen Vehicle Assistance and so much more.

Give me a quote

You can check your car's health from your phone and detect issues before you hit the road. Have any questions? Connect to a certified mechanic for unbiased advice so you can be proactive about car issues and even save money.

Get the peace of mind of knowing you’re never really alone on the road. If the device detects a crash, it can automatically notify emergency services and send help your way.

With so much that can go wrong on the road, know you can prepare for the unpredictable and get 24/‍7 roadside assistance sent to your exact location, even if you're unsure of where you are.

See where your cars are now and where they’re going. Whether parked or on-the-move, using a tracking device you’re able to view the location of all your vehicles in near real time.

Stay connected with your loved ones on and off the road. Create groups with your friends and family to share your phone-based location, send ETAs, and set check-in alerts for when they go to your favorite places.

Plug, play and start tracking

An OBD2 tracking device is is a vehicle tracking device that helps you and your loved ones stay safer on the road, in control of your car, and on top of vehicle maintenance. Install your chosen OBD tracker, download the supplier provided App, and activate your monthly subscription to access all the features.

Frequently Asked Questions

When your car is off, the OBD (On-Board Diagnostics) Reader goes into a low power mode.

When factors such as sudden changes in speed or direction are detected by the OBD (On-Board Diagnostics) Reader, the incident registers as a collision, and the provider's emergency response center is notified.

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A vehicle tracking device can save you money

Top 5 fuel cards for your business

What is a fuel card?How do fuel cards work?Why should I get one?How do I get a fuel card?Where are fuel cards accepted?

Fuel cards provide additional benefits to fleet owners as compared to vanilla purchase cards. One such benefit is the detailed reports to fleet managers by capturing low-level data which provides details like the mileage of vehicles, the gallons or liters of fuel filled, and the need for servicing the vehicle. There are various forms in which fuel cards are available, such as: Branded fuel cards These are issued by the fuel companies and use a particular brand. Some examples would be: BP, ExxonMobil, Sunoco. Universal fuel cards These do not use any particular brand. For example, Wright Express, U.S. Bank Voyager, Comdata, etc. These provide universal coverage and other benefits like level 3 data capture and online reporting tools. Merchant branded cards Fuel merchants partner with fuel companies to issue universal or branded fuel cards. Some examples are, Quik Trip, Circle K, and Thornton.

Current industry trends in cards and payments, and how they are impacting the fuel card industry. Omnichannel experience The cards industry is moving toward increased personalization based on analytics to make the customer experience more seamless. It leverages online channels to reduce customer acquisition time and cost. Fuel card players have started to leverage mobile apps for customer servicing and to help cardholders locate the nearest service station. Migration to EMV With the US cards industry embracing Europay, MasterCard, and Visa (EMV), most major markets globally have moved to EMV. Migration to EMV entailed investments from card issuing players, merchants, and merchant acquirers. In recent years, the fuel card industry has started embracing EMV card issuance. There are two key benefits that chip-based cards provide — improved security and finer control of ‘offline’ credit card transaction approvals. Loyalty offerings Loyalty programs have always remained one of the key drivers of the cards industry as it becomes increasingly difficult to retain customers due to the changing market space, customer demands, and competition. Fuel card issuers like BP have rich loyalty program features for fuel cards through a tie-up with Nectar (loyalty point aggregator). Telematics interface Fuel card service providers have started to embed the telematics interface and robust reporting facilities (derived out of telematics data and enhanced data capture) as standard product offerings to improve fleet management efficiency. Emerging cardholder verification methods Consumer device cardholder verification method (CDCVM) is an additional security feature that can be used to evaluate whether the person presenting the payment instrument is the legitimate owner of the instrument. This will play an important role in the fuel card industry to prevent fraud by drivers. Host card emulation Host card emulation has opened a host of opportunities for issuers to offer innovative in-house payment solutions. Issuers now have an opportunity to integrate contactless payments with their native app using HCE, thereby providing an additional form factor for its consumers. Incorporating fuel cards into NFC-based mobile payment initiatives will increase ease of use for fleet players. Leveraging social Card issuers are increasingly leveraging social media for marketing, customer acquisition, customer servicing, and keeping tab on customer sentiments. API-driven interfaces to fuel card platforms will enable leveraging of social media for customer servicing, acquisition, and campaigns. Focus on security Tokenization and biometric authentication for enhanced security continue to have a strong influence on the payments industry. With the increased uptake in mobile payments and recent data breaches at leading retailers, tokenization adoption has increased manifold. Tokenization coupled with end-to-end encryption enhances payments data security. Uptake of tokenization is expected to increase in fuel cards considering that mobile-based payments are expected to gather momentum across product categories in the cards industry.  

Fuel-card-platform-specific features

Enhanced data capture Enhanced data enables tracking of fleet expenses and efficiency of the fleet. Fleet cards can be used for expenses such as fuel, truck maintenance, truck repairs, truck cleaning, replacement vehicle rental, etc. Enhanced data including details such as odometer reading, fuel product, fuel grades, the quantity of fuel, driver ID, vehicle ID, and tax information coupled with transaction details (such as date, time, location, and spend amount) enable rich repowering for fleet managers. Enhanced data enables richer reporting which can be used by fleet managers to identify problem areas such as a truck with lower fuel efficiency, fraudulent transactions by a truck driver, etc. Level 3 data enables a control on both fuel and maintenance Complete insight into driver behavior and vehicle operating costs Complete oversight of trends and analyses that matter to the agency   Telematics interface Integrate GPS data (vehicle location, idling, speeding, and fueling) with purchase data to track fleet performance / dashboard for driver performance Determine if the truck is refueling at a location which is appropriate to its route (location / time) Truck driver behavior can be tracked using the telematics interface. Metrics related to the route taken, driving speed, trip schedule, and braking can be used to track truck driver efficiency and identify any anomalies such as unscheduled stoppage of the truck, deviation from planned route, refueling at a non-partner forecourt, etc. Integrate transaction level 2 and level 3 data with reports and dashboards in the self-service portal. Details that are not available in the invoice can be made available in various online reports / drill-down reports / dashboards Efficient fleet administration Fuel card platforms need to support API-driven interfaces to clients' purchase systems / accounting system (A/R and A/P systems), ERP systems, and reporting systems. API will enable quicker interfaces to be built with industry players and provide an opportunity for co-creation / joint offerings with partners. Fuel card platforms need to support detailed tax reporting and drill-down-transaction reporting. Ease of transaction reconciliation is another key ask from fleet administrators. Fuel card enables life cycle data management for the fleet. All expenses involved in running the fleet are captured on the fuel card. This enables expense monitoring at the truck level. Combined with revenue management details, profit & loss reporting can be done at the truck level. In-vehicle mobile tablets and apps improve driver productivity and efficiency Leveraging social, mobile, analytics, and cloud API-driven interfaces to fuel card platforms will enable leveraging of social media for customer servicing, acquisition, and campaigns Issuance of NFC digital wallets for fuel cards Location-based offers / analytics-driven dynamic offers promote car wash based on the cardholder’s earlier transaction history, his / her current need (e.g., service the truck), and tie-up with dealer for promotional offers Customer experience across various touchpoints (mobile, call center, physical store) needs to be consistent and seamless New technology in the area of fleet analytics shows much promise in helping to evolve fuel management strategies further Wireless and transponder technology coupled with cloud-based infrastructure (especially for telematics) will improve vehicle data gathering, reporting, and analysis Real-time updates Tracking truck location through GPS and fuel refilling location / time stamp enable fleet managers to keep a close eye on any leakages in fuel spending. This enables close monitoring of working capital requirements and directly affects free cash flow of the firm. Mobile phone apps help cardholders locate the nearest service station. Wide card acceptance Increasing number of multinational and local acquirers are accepting the cards, and this increases revenue. This would require the fuel card platform to support interfaces with various fuel-card- specific networks. Acceptance at international transit routes requires a fuel card platform with capabilities in handling multiple currencies and fee processing. Fraud Management Fuel card skimming and misuse at forecourts by fleet drivers are the major reasons for fuel card frauds. This can be prevented by using Chip & PIN cards and effective fuel monitoring reporting. Alert the fleet managers when card use occurs in a location that is not consistent with GPS vehicle location. Security advancements and fraud management result in improved margin and save millions of dollars.    

Business benefits Improved reporting for customers with enhanced data•Improved reporting helps customers to understand fuel efficiency of the vehicle and to determine the problem in case of lower efficiency. •This will improve the margins.•EMV-compliant issuing and transaction processing / Tokenization•EMV cards and tokenization will significantly reduce card skimming and fraud cases. •Reduction of card skimming and fraud cases will save millions for the issuer and customers.•Mobile payment, cardless transactions, and digital wallet•New payment options are available to customers. •The new payment methods will help fuel card issuers to evolve from a card-driven environment to a customer-driven environment and generate greater customer satisfaction.•Seamless experience for the customer across different channels like mobile, proximity, and online•Improvement in consumer perception and satisfaction•Improved sales•Building brands•Collecting customer information for targeted marketing tactics•Location-based offers / analytics-driven dynamic offers•Driver can self-manage loyalty coupons / offers•Fleet managers can track their offers and savings•Real-time updates •This ensures a decrease in working capital requirements•Provides location of the service station to the customer in need

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